South Bruce Minor Hockey Association
Membership Meeting
Thursday, August 29th, 2013
7:30pm

The August membership meeting was called to order at The Perk in Mildmay with the following people attending: Troy Fischer, Ryan Martin, Carrie Girdler, Donna Ruetz, Jane Tolton, Carl Kennedy, Sandy Montgomery, Debbie Jefferson, Shawn Jones, Phil Stroeder, and Heather Collins.

MINUTES

This is the first official meeting of the SBMHA executive.  There are no previous minutes on record to approve.

PRIOR BUSINESS

-no prior business to discuss

REFEREE IN CHIEF REPORT

John Turnbull is willing to be Referee-in-Chief for Mildmay again this year.  Brady Montgomery is possibly willing to be Referee-in-Chief for Teeswater.  John is willing to do both if needed.  He will speak to Brady and see what he wants to do.  Mileage for amalgamation: a Mildmay referee in Mildmay for a game gets no mileage.  A Mildmay Referee in Teeswater gets mileage and vice versa.  Mildmay only has a few referees.  Teeswater has more referees available to use.  He is also willing to do a timekeepers clinic again this for Mildmay/Walkerton clocks.

FUNDRAISING REPORT

-Drive a Ford Day- October 26th in Mildmay.  Every car driven earns $20, drivers must fill out paperwork to drive a vehicle.

-Owen Sound Attack Hunger Promotion- Ryan Kreager registered SBMHA to participate.  If each child brings in one non-perishable food item their team is entered into a draw to win tickets to an Owen Sound Attack game and other prizes.

-Public Skating- Food booth in Mildmay is open for public skating.  Do we want to do that in Teeswater?  Fundraising committee will discuss and decide what to do.

-$100 fundraising cheque per family- approximately 200 families (Sandy will confirm).  Fundraising committee will decide on something to do.

-Fundraising committee will discuss how to run the 2 food booths.

OMHA CONTACT REPORT

-need to discuss numbers regarding Rep teams and decide how many Rep and AE teams we will be registering, registration needs to be done asap.
-Local League teams need to be registered by October 1st.
-Tournament forms need to be submitted by Sept 15th if we are going to host any tournaments this year.  Jane will submit registration for tournaments on Sat Feb 1st Pee Wee LL & Sun Feb 2nd, 2014 Novice LL, Atom Rep & LL Tournament March 14, 15, 16th, 2014).
-2 meeting dates for W.O.A.A., Sept 17th 7:30pm, Sept. 25th League Meeting (workshop) only 2 people can attend (Jane & ?)
-Certification for coaches, trainers, etc.- people need to be notified if they need to re-certify and arrange for workshops for them to attend
-Trainer Workshop- Head Trainer needs to attend.  
-OMHA- will do Trainer workshops here if requested (2hrs)
-Initiation Program- Ben Craig- on ice instruction for coaches working with Mite and Tyke aged players
-5 permission to skate forms have been signed for Mildmay players, 4 or 5 for Teeswater players.

OWHA CONTACT REPORT
-Troy will contact Ryan to see what Girls teams were registered for the 2013-2014 season

TECHNICAL DIRECTOR REPORT

-applications are in for Coaches
-must finish organizing volunteers for the Coaches Committee and then coaches selections will take place via the Committee

ICE MANAGER REPORT

-29 hours available in Mildmay, Carl told Doug we didn’t want ice before 6pm
-32 ½ hours available in Teeswater
-If going with a game and practice per week per team we need approx 52 hours per week, 26 hours per arena
-Carl needs a login and password for the website and training via YouTube (Shaun Peet) for using the website for Scheduling Module.
-Sept 23rd ice ready in Teeswater and possibly 2 weeks after that in Mildmay due to repairs in Mildmay.

TREASURER’S REPORT

-Donna was into the bank yesterday to set up the new bank account.
-Signing authority is Donna and one of the 3 presidents
-she has been paying current bills from Mildmay’s account and will reconcile later once the new account is up and running

REGISTRAR REPORT

-waiting for a few late registration forms yet.

WEB ADMINISTRATOR REPORT

-www.southbruceminorhockey.com website up and running today at 2pm.  
- need to speak to Shaun Peet yet about directing traffic to the website for both previous websites.
-Mandy Reigling is going to be the Website Administrator for the new website, Carrie will help Mandy and oversee the website.
				
NEW BUSINESS

1. Ticket Taker and Time Keeper positions Proposal: 
-Teeswater- Nancy manage Timekeeper and Gatekeeper positions in Teeswater, and run the time clock herself
-Mildmay- Maddie manage Timekeepers and Gatekeeper positions in Mildmay, and run the gate herself.
-both positions would be paid positions
-Troy will speak to Nancy and Donna will speak to Maddie and report back at the next meeting

2. Paul Tolton

-Libro approached Howick Mutual to co-sponsor the Alumni NHL game to play Wingham Ironmen and funds going to local Minor Hockey Associations, South Bruce would be one of the recipient of the money raised.  Game is scheduled for November 16th.  Looking for Volunteers to help with the event if we choose to participate. 
Paul will contact Heather to continue with the organization of this event. Been approved.  Heather will report on later.

-Terry Whiteside, Head Coach of Hanover Barons- Barons would like to have a game in Mildmay against the Ironmen on Dec. 28th.  Already have a game scheduled in Teeswater on December 21st. Both games would be a fundraising opportunity for SBMHA. Would like to get Terry and Rob to come to the next Executive meeting to negotiate what we would earn for fundraising for this event.  Troy will contact them both.  
3. Donna Ruetz
-Tim Hortons contacted her about sponsoring Timbit Hockey again providing jerseys for the Mite and Tyke players. Donna will reply with player numbers and Debbie, Shawn and Phil will coordinate this with the Equipment Committee once members are established.

4. Sandy Montgomery
-TV at Teeswater arena- Wightman’s will install cable box for approx $30.00 per month from Sept-March. Paid monthly.
-there is now wifi in the lobby in Teeswater also.

Next meeting to be held on Thursday, September 12th 7:30pm at Teeswater Arena in the meeting room. 

Meeting was adjourned by Carl Kennedy.

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